Salon Manager Stock Control guide

How to Create a Purchase Order in Salon Manager

Create a supplier order, review the suggested products and quantities and add any additional items before confirming it.


Video walkthrough: creating and managing a purchase order in Salon Manager.

Quick answer

Create and confirm a supplier order

Open the Stock Control module, go to Purchase Orders and create a new purchase order. Select the supplier, review the products and quantities, then click Save Order and Confirm.

Before you start

Have these details ready

Access to Salon Manager
Permission to manage stock and purchase orders
Access to the Stock Control module
Suppliers already set up in Salon Manager
Minimum and maximum stock levels configured if using automatic reorder suggestions

Step-by-step instructions

How to create a purchase order

Follow these steps to select a supplier, review the suggested products and confirm the order.

1
Open Salon Manager
Sign in and open the main Salon Manager application.
2
Open Stock Control
Go to the Stock Control module.
3
Select Purchase Orders
Click Purchase Orders in the left-hand menu.
4
Start a new order
Create an order from the centre of the screen or click New Purchase Order.
5
Select the supplier
Choose the supplier you want to order from. You can select multiple suppliers if required.
6
Confirm the supplier
Click Choose.
7
Enter an order reference
Add an order reference if required.
8
Review suggested products
Check the products suggested from their minimum and maximum stock levels.
9
Check the order details
Review the current stock, pack size and suggested order quantity.
10
Adjust the quantities
Amend the quantity to order if required.
11
Review the order value
Check the cost price per item and total order value.
12
Add order notes
Enter any purchase order notes if required.
13
Add extra products
Click Manually Add Products to include additional items if necessary.
14
Review the purchase order
Check the supplier, products, quantities, notes and total value.
15
Save the order
Click Save Order.
16
Confirm the order
Review the confirmation window and click Confirm.
17
Check the saved order
The completed purchase order will be saved.

Useful tips

Check the quantities and total value

Review the suggested order quantities before saving the purchase order.
Add an order reference to make supplier orders easier to track.
Use Manually Add Products for items that are not automatically suggested.
Check the total order value before confirming the purchase order.

Troubleshooting

Common issues and what to check

The Purchase Orders option is not visible

Make sure you are in the Stock Control module and have permission to manage purchase orders.

The supplier I need is not listed

Check that the supplier has been set up in Salon Manager before creating the purchase order.

Products are not appearing automatically

Automatic suggestions use the minimum and maximum levels saved against each product. Check these settings if no products appear.

The purchase order did not save

Make sure you clicked Save Order and then Confirm on the confirmation screen.

Frequently asked questions

Purchase order questions

How do I create a purchase order in Salon Manager?

Open Stock Control, go to Purchase Orders, create a new order, select the supplier, review the products, then click Save Order and Confirm.

Can I create a purchase order for more than one supplier?

Yes. You can select multiple suppliers when creating a purchase order.

How are the suggested products chosen?

Products are suggested using the minimum and maximum stock levels configured for each item.

Can I manually add products to a purchase order?

Yes. Use Manually Add Products to include additional products.

Can I add notes to a purchase order?

Yes. Enter additional information in the Purchase Order Notes section before saving.

Offline reference

Download this guide as a PDF

Keep a printable copy for stock teams or use it during staff training.

Download PDF Guide

Last reviewed: 18 June 2026.

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