Salon Manager Appointments and Diary guide

How to Create a Bookout in Salon Manager

Block time in the diary for meetings, training, holidays or other periods when a team member is unavailable.


Video walkthrough: creating a bookout in the Salon Manager diary.

Quick answer

Block time in the diary

Click the required time slot in the Diary, choose Add Bookout, select the reason and set the time and repeat options if required. Review the details, then confirm to add the bookout to the diary.

Before you start

Have these details ready

Access to Salon Manager
Permission to create bookouts
Access to the Diary screen
The team member, date and time for the bookout decided

Step-by-step instructions

How to create a diary bookout

Follow these steps to select the team member, set the duration and add the bookout to the diary.

1
Open Salon Manager
Sign in and open the main Salon Manager application.
2
Open the Diary
Go to the Diary screen.
3
Choose the date
Navigate to the required diary date.
4
Find the team member
Locate the team member receiving the bookout.
5
Select the time slot
Click the required time slot in the team member’s diary.
6
Open the client search
The client search screen will open.
7
Choose Add Bookout
Click Add Bookout on the left-hand side.
8
Select the reason
Choose the appropriate reason for the bookout.
9
Add more team members
Select any additional team members at the top of the screen if required.
10
Open the time settings
Click Time.
11
Set the duration
Choose the start and finish times or select All Day.
12
Open the repeat settings
Click Repeat.
13
Choose the repeat option
Select One Day or set the bookout to repeat over multiple days.
14
Open the confirmation
Click Confirmation.
15
Review the details
Check the team members, reason, date, time and repeat settings.
16
Create the bookout
Click Create the Bookout.
17
Check the Diary
Confirm that the bookout appears in the selected team member’s diary.

Useful tips

Choose the correct time and team members

Choose the correct team member before creating the bookout.
Use All Day for holidays or full-day absences.
Use the repeat option for regular meetings, training sessions or recurring absences.
Review the confirmation screen carefully before creating the bookout.

Troubleshooting

Common issues and what to check

I cannot see the Add Bookout option

Click a diary time slot first. The Add Bookout option appears on the client search screen.

The bookout is for more than one team member

Use the team member options at the top of the screen to include additional team members.

The bookout time is incorrect

Return to the Time screen and adjust the start and finish times before confirming.

The bookout did not appear in the Diary

Make sure you completed the final step by clicking Create the Bookout.

Frequently asked questions

Diary bookout questions

How do I create a bookout in Salon Manager?

Click a diary time slot, select Add Bookout, choose the reason, set the time, then click Create the Bookout.

Can I create an all-day bookout?

Yes. Select All Day when setting the bookout time.

Can I create a recurring bookout?

Yes. Use Repeat to create bookouts over multiple days.

Can I create a bookout for more than one team member?

Yes. Select the additional team members before setting the bookout time.

Where will the bookout appear?

The bookout appears in the selected team member’s diary.

Offline reference

Download this guide as a PDF

Keep a printable copy for diary teams or use it during staff training.

Download PDF Guide

Last reviewed: 18 June 2026.

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